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Senior Legal Assistant Finance and Transactional , Toronto near Union Station

Incredible opportunity for a experienced Legal Assistant who is proactive and can work with minimal supervision at one of the best law firms .

This is a Legal Administrative Assistant position supporting a Partner and an Associate in the finance department .
This position is an excellent opportunity for a motivated self-starter who will be proactive in the managing of the Legal Professional's practices.
The successful candidate will be responsible for a variety of duties, including but not limited to, handling a wide variety of administrative duties including coordinating and maintaining Legal Professional's calendars, actively managing client calls and inquires, preparation of accounts and managing all client billing matters, drafting and revising correspondence and documents, file organization including manual and electronic filing and docket entry. The successful candidate will play a proactive role in the organization of the Legal Professional's practices and work closely with the Legal Professionals.  

The successful candidate will have a Legal Secretarial Certificate Diploma and be highly motivated, organized and have outstanding communication and interpersonal skills. We require an individual who takes initiative, is detail-oriented, enthusiastic and a strong team player who has the ability to work autonomously. Must have a flexible attitude and be creative in finding solutions to optimizing practice management as well as proactive with respect to implementation. The successful candidate must be responsive to requests and have the ability to handle competing demands and shifting priorities while completing tasks in a timely manner. Good judgement and independent decision-making skills are required to manage these practices. Candidates should be flexible with respect to working overtime on an as-needed basis.

Contact Holland Group quoting Senior Legal Assistant Finance and Transactional



Legal Assistant, Municipal Law - Toronto (Union Station)


  • Support the day-to-day requirements of a busy Partner and an Associate with their Municipal & Land Use Planning practices
  • Responsible for daily correspondence, document preparation and creation of tribunal hearing documentation
  • Responsible for assembling and filing of court and tribunal hearing documents including but not limited to affidavits, motion records, facta and books of authorities
  • Assist with matters before the Ontario Court (including Provincial Offenses Court, Superior Court of Justice, Divisional Court, and the Court of Appeal), the Ontario Municipal Board and the Landlord/Tenant Board
  • Handle administrative details with respect to accounting, docketing, billing and expenses
  • Monitor and maintain tickler systems, schedules and calendars
  • Open and close files as required
  • Liaise with legal assistants, other lawyers and clients on file progress
  • Learn a variety of municipal policies and procedures with some interpretation required, including but not limited to the City of Toronto's Lobbyist Registry
  • Support lawyer's writing and speaking endeavors

Desired Skills and Experience

  • Five years' previous experience as a legal assistant, preferably in Litigation or Administrative Law
  • Knowledge of the Ontario Rules of Civil Procedure
  • Successful completion of Post-Secondary Education, preferably Legal Assistant and/or Law Clerk Program
  • Strong technical skills using MS Office
  • Detail oriented with strong proofreading skills
  • Very organized, strong work ethic and communication skills
  • Ability to prioritize tasks, take initiative and work independently
  • Client service oriented
  • Ability to work under pressure and meet tight deadlines
  • Experience working with the Rules of Practice and Procedure of the Ontario Municipal Board is considered an asset

Contact Holland Group quoting Legal Assistant, Municipal Law


Insurance Administrator, $47 - 55K
Permanent Full-time, Downtown Toronto

Reporting to the Insurance Services Manager, this position will coordinate all insurance related administration including basic accounting functions. This role will also assist in supporting marketing activities of the Insurance Program.

Insurance Administration
•  Handle inquiries (written/verbal) regarding
•  life and health benefit plans, including changes/additions/deletions and quotations for health & dental insurance
•  home & auto insurance, Professional Insurance Program
•  Process incoming insurance applications (new business and change) after agent sign off and handle additional requirement requests from insurance carriers
•  Process approved life and health certificates - system entries /letters /invoicing/mailing/follow-up of validation documents and initial new business premium
•  Coordinate preparation of insurance plan booklets for life & health policyholders
•  Create insurance records on system for Professional Insurance Program
•  Forward professional insurance material to member and/or broker for quotations
•  Assist with and/or forward health & dental claims questions to third party administrator
•  Process life/critical illness/disability/dismemberment claims, including submission of claim forms to insurance companies
•  Reconcile daily/monthly/quarterly accounting reports
• Coordinate premium collection and disbursement, including preparation of disbursement documents, for various insurance plans to appropriate parties
•  Take minutes at the quarterly Insurance committee meetings

Insurance Marketing
•  Understand and have knowledge of all insurance plans
•  Coordinate articles developed internally and/or externally by insurance consultants
• Coordinate printing/publication of administrative information material ntaining adequate stock of brochures and applications

Other Duties
•  Provide back up for customer service team
•  Complete special projects as requested
•  Represent the Association in public forums, e.g. Conferences
•  Other duties as requested


•  University or Community College graduate in marketing, life and health insurance administration
•  Must be licensed to sell life insurance

•  5 years of experience in a health and life insurance environment
•  Administrative experience in insurance field or third party administration
•  Experienced with Microsoft suite of products with intermediate/advanced level knowledge in Excel

Skills / Knowledge
•  Excellent verbal and written communication skills
•  Above average customer service skills
•  Demonstrated problem solving skills and detail oriented
•  Strong organizational and administrative skills
•  Proficient in basic accounting functions

Career paths within insurance department may include opportunity towards grooming for Insurance Services Manager



Position Title: Examination Assistant, Salary $33,000
This position is with one of the most prestigious Canadian examining boards in Toronto .
University graduate required

Brief Description : To provide assistance to Document Evaluator and Examination Services Coordinator

Assisting the Document Evaluator to ensure that each applicant submits the necessary documents according to the Board's regulations so that her/his qualifications can be evaluated and processed in a timely and accurate manner; and assisting the Examination Services Coordinator with other examination and certification processes, as required. This is accomplished by:
? Preparing the submitted documents for evaluation
? Processing Evaluating Examination applications


? Strong organizational and problem solving skills
? Personal integrity (honesty and respecting confidentiality)
? While being detailed and accurate, must complete responsibilities in a professional, conscientious and timely manner with an overall goal of achieving quality and efficiency
? Demonstrated ability to respond to changes in work methods, plans and procedures; flexible and adaptive
? While showing initiative and facility to work with minimum supervision, must be a “team player” as part of a small staff
? Demonstrated ability to function well under work pressures
? Possess exceptional communication skills: verbal, written and listening
? Demonstrate effective, courteous yet assertive interpersonal skills for communicating with the public, including individuals of many nationalities

Computer experience
: competence in word processing, data base software such as;
MS Word - Intermediate level
Excel - Intermediate level

Expertise and Experience Requirements:
•  At least 3-5 years of administrative assistant experience
•  College or university graduate




Office Services Clerk (one year contract) Toronto

Reporting to the FOSS, provides support for office operations including meeting room set up and support, working knowledge and maintenance of all AV equipment, catering, supplies, copy/fax services, courier/mail, material production and distribution, printing/stationary, reprographics/scanning, security and other office related support. Also provide back up to reception and facilities services as required.

Information Management – 40%
Receive, sort, review, and prioritize documents for scanning as requested by internal stakeholders.
Reprographics – 20%
Configure and maintain proper working order of the College multi-function machines. Provide training to users as requested. Arrange for repairs and routine service if equipment needs repairs and place service calls if necessary. Replenish supplies for all equipment, i.e. toner, paper, etc.
Facilities and Office Services – 25%
Meeting support including furniture and equipment set up and clean up; organizing appropriate catering, assisting staff with the College's internal web-and-audio conferencing; and ensuring all necessary supplies are in place in each of the meeting areas.
Mail distribution – 15%
Distribute incoming mail and interoffice mail, and collect and process all outgoing regular mail daily and delivery to postal box


•  Ability to work collaboratively as a team member with a strong orientation towards customer service; overall willingness to contribute wherever required
•  Demonstrated analytical and problem-solving skills; ability to work independently towards specific objectives, with minimal supervision.
•  Ability to plan and organize work; detail-oriented and committed to continuous quality improvement.
•  Ability to perform physical tasks i.e. bending, reaching, pushing, lifting up to 40 lbs etc.
• Strong written and verbal communications skills


•  Basic familiarity and comfort with a computerized office environment, equipment and Microsoft Office applications such as Word, Excel and Outlook
•  Experience using modern office multifunction equipment/Sharp MX line photocopier is an asset
•  Experience using Presentation/AV equipment is an asset
•  Experience using web-conferencing and/or telephone conferencing systems is an asset
•  Reception and/or switchboard experience is an asset





Legal Assistant Corporate. Toronto
This major law firm is currently seeking an experienced Legal Assistant to work in our Toronto Office.  This position will appeal to candidates who thrive in a high performance culture, supporting the fast-paced, established practice of a busy partner and an associate in the Business Law Group.  The primary responsibilities of the position are outlined below:

The Role

  • Revising, formatting and editing lengthy, complex corporate agreements, prospectuses and documents.
  • Acting as a liaison between partners and various internal and external clients at all levels.
  • Managing and coordinating lawyers' schedules including coordinating client meetings, conference calls and travel arrangements.
  • Preparing materials for client presentations and pitches.
  • Managing spreadsheets for client budgets.
  • Drafting and revising correspondence.
  • Maintaining a file management system in both paper and electronic media.
  • Managing billing and accounting arrangements, including preparing client accounts and invoices.

Skills and Experience Required

  • Strong knowledge of Word, Outlook, Excel, PowerPoint and InterAction.
  • Minimum of 3 years of legal experience, preferably in a large to medium sized law firm, working in a team environment. 
  • College Diploma from a Legal Assistant program.
  • A high level of professionalism with excellent client service.
  • Exceptional interpersonal skills and the ability to communicate effectively at all levels.
  • Ability to work autonomously, take initiative and possess sound judgment in decision making.
  • Able to work in an environment where discretion and confidentiality are essential.
  • Detail oriented, demonstrating outstanding execution and follow-up skills.
  • Solution focused and adaptable in order to achieve required results and complete tasks promptly.
  • Possess a confident, proactive approach to work and thrive on working within a challenging legal environment while remaining calm under pressure.




Trade-Mark Assistant, Toronto

The Team
This prestigious law firm is currently seeking a Trade-Mark Assistant to work in the Intellectual Property Agency Group in the Toronto Office.  The position reports to the Assistant Manager, Legal Support, and would appeal to a candidate who enjoys working in a fast-paced environment as part of a dynamic team. The primary responsibilities of the position are outlined below

The Role

  • Responsible for all aspects in the administration of new client files and general file maintenance
  • Billing responsibility on trade-mark matters, including cost estimates and fee breakdowns
  • Manages the flow of incoming and outgoing Trade-Mark correspondence
  • Manages due date lists
  • Administrative support in preparing and filing new Trade-Mark applications
  • Initial drafting of response to office actions and filing with CIPO, upon Agent's review
  • Other duties upon request

Skills and Experience Required

  • College Diploma from a Legal Assistant program
  • Strong administrative experience
  • Minimum of 3 years Trade-Mark experience
  • Strong technical skills with working knowledge of MS Office 2010
  • Strong attention to detail with solid proof-reading skills
  • Flexibility, patience and the ability to adapt to change
  • Ability to multi-task and prioritize work in order to meet deadlines and manage a high volume desk
  • Strong communication and organizational skills
  • Ability to take initiative when appropriate
  • Positive outlook and the ability to work well in a team environment
  • Ability to work under pressure
  • Bilingualism would be considered an asset



Legal Assistant- Employment Law, Toronto
The Team
This prestigious law firm is currently seeking a Legal Assistant to work in the Toronto office in the Employment and Labour Group. The primary responsibilities of the position are outlined below:

The Role

  • Preparing, compiling, serving and filing Ontario Labour Relations Board and Ontario Human Rights Tribunal documents in accordance with the OLRB and the HRTO Rules of Procedure and practice directions.
  • Preparing, compiling, serving and filing court documents in accordance with the Ontario Rules of Civil Procedure, Federal Courts Rules and practice directions.
  • Maintaining lawyer's calendar and bring forward system.
  • Dicta transcription.
  • Preparation of expense reports, docket entries, accounts and other administrative duties.
  • Scheduling meetings and conference calls.
  • Attending to making travel arrangements.
  • Dealing with client inquiries by telephone.

Skills and Experience Required          

  • Excellent organizational skills and the ability to work under pressure while managing multiple priorities.
  • Working knowledge of the following legislations:  Federal and Provincial Employment Standards, Labour Relations, Human Rights, Workers' Compensation and Civil Procedure.
  • Experience with styles and document formatting.
  • Excellent attention to detail and proofreading skills.
  • Flexibility and the ability to adapt to change.
  • Ability to take initiative when appropriate.
  • Excellent interpersonal skills and the ability to communicate effectively with clients.
  • Positive approach and the ability to work well in a team environment.



Sales Manager
Reporting to Director, National Underwriting Policy and Department Head
(Full Time) Toronto, Downtown
This leading insurance company is looking for a dynamic and resourceful sales manager used to leading a team with a background in the insurance or banking industry.

• Sales visits, including monitoring of staff performance and management of relationships with key accounts;
• Developing and implementing strategic sales plans and concepts;
• Managing a team of four sales staff;
• Sales goal setting, results review and reporting;
• Providing support for marketing and product development, including working with the Claims Prevention & Stakeholder Relations Department;
• Deploying sales staff to sales targets and marketing events.

The ideal candidate should:
• Have a university degree in marketing, sales, business studies or a related area;
• Have sales management experience, including sales campaigns and managing salespeople;
• Have knowledge of the banking and or the insurance industry;
• Have knowledge of business and financial principles and excellent computer skills;
• Have excellent leadership, team-building and presentation skills;
• Be self-directed, well organized and able to juggle competing priorities and deadlines;
• Be willing to travel approximately twice a month, and attend evening or weekend events as required.



Legal Research Assistant
Toronto Union Statio,n Full-Time Permanent, Salary: $60-70,000

This prestigious international law firm based in downtown Toronto has an exciting opportunity for an experienced Research Assistant, Law Clerk or Paralegal providing significant support to lawyers. You will do research and groundwork in setting up trial cases and legal meetings, including pulling documents, talking with clients, submitting paperwork and analyzing legal research.

You will read through legal paperwork to verify that the information is correct and to determine if additional steps are required. For example, you will use your research experience,, summarize it and make copies of the information for lawyers to use at a later date. Besides helping lawyers, you may be required to maintain records, write-up contracts and guide individuals through different processes. Through your work experience, you have excellent attention to detail, are confident and have good people skills, You are calm under pressure and have excellent experience as a Law Clerk or Paralegal supporting Lawyers at a senior professional level with highly honed skills in research


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